Features
What NCS-Immo covers
The working processes of a property management office, from master data to settlement. What is not finished yet is at the end of this page.
Portfolio
Property, building and unit build on one another. The unit carries the quantities later calculations use: floor area, rooms, occupants and the co-ownership share. Whoever maintains those maintains every apportionment key with them.
- Properties with address, location and type of management
- Buildings per property, with their own floor areas
- Units with floor area, rooms, occupants and share
- Management contracts with term and fee, so your own service can be invoiced
Tenancies and recurring charges
A tenancy carries its term and its conditions. The recurring charges come out of those, and they come out pro rata: a move-in on the 14th produces half a month, not a rounded whole one.
- Tenancies with start, end and notice periods
- Conditions kept apart: base rent, advance payment and apportioned costs
- A charging run per period, with a log of every line it created
- Pro rata calculation for a move-in or move-out inside a period
Service charge settlement
Costs are recorded per cost type and apportioned to the units. Which key applies is decided by the cost type, not by reaching into the spreadsheet.
- Apportionment by floor area, occupants, units or co-ownership share
- Cut-off to the billing period, including a change of tenant
- Offsetting the advance payments made
- The statement as a PDF, each cost type with its key and its basis
Having the key on the statement is not a formatting detail. It is the one entry that answers a query before it turns into an objection.
Budget and annual statement
The budget carries the expected costs forward, the annual statement puts them against the actuals. Both work on the same apportionment keys as the service charge settlement, so the figures fit each other.
- Budget per property and financial year
- Annual statement with a budget-to-actual comparison per cost type
- Manage deposits, apply interest and settle them on move-out
- Prepare rent adjustments, with the deadlines that belong to them
Connecting to your other systems
NCS-Immo runs on the same platform as NCS-Facility, our solution for building cleaning and caretaking. Anyone using both works with one account on a shared property base and is billed once.
Connecting to SAP Business One and to DATEV is planned as an option and bookable on its own. Both concern a minority of customers and are a conversation of their own, not a checkbox on a form.
What is not finished yet
This page describes the functional scope. The cloud application is being built, and we will tell you in advance which of it stands today and which is planned. For the reliable state of play, ask us.
Try it on your own portfolio
30 days, without payment details. Enter a property and run a period through.